What you Need to Know when it comes to Organising your Materials for a Presentation


Making a presentation is not something that many of us look forward to. After all, you are facing an audience (hopefully not a hostile one) and all your words and actions will be closely measured and monitored as well. But if you want your presentation to be a success, it’s important to consider the organisation of your presentation first – as organising your materials in the proper manner is an essential step.

Your most important points

The first thing you should do is select your most important points. Keep in mind that any presentation – no matter how formal or informal – consists of three major parts, namely the introduction, the main subject or content, and the conclusion.

In order to properly structure your presentation, your introduction should include telling your audience what you intend to talk about and how your presentation has been organised (this includes letting them know the key points or elements of your presentation). After the introduction, let your audience know the precise details of your key points or elements, which will make up the main body or section of your presentation. Afterwards, in the conclusion, summarise those key points and emphasise your main topic again.

When looking through your notes, you should be particular about the points/things that you need to say. If you have too much data, be selective. Once you have chosen your key messages, arrange them logically and if necessary, expand your key messages with supporting data or materials – include a discussion, an analysis portion, or an appeal.

Your illustrations

Many presentations benefit from other types of material, such as personal stories and anecdotes, real situations, or imaginary examples. You can also make use of various visual aids to emphasise your points, and PowerPoint is a prime example of this. Make sure, though, that your PowerPoint presentation is relevant and worded and designed carefully – it shouldn’t detract from your main message nor should it distract your audience unnecessarily.

Your conclusion

It’s important to end your presentation in the right way, of course. To do this, you should repeat your main or core points in your conclusion but use different phrasing this time around. Make sure to end your presentation in a decisive manner so your audience will not be in doubt as to whether your presentation has finished or not.

Many people who make presentations on a regular basis also make it a point to rely on transcription services. With the proper transcription services, your presentation can become more structured and organised, and you will have an easier time since the service will be responsible for putting your thoughts into words, giving you the vital assistance you need for a truly successful presentation.